About

Why Process Oak exists

When you are five people in a room, you don't need software to remember to order laptops for new hires. You just shout across the desk. But when you hit 20 or 50 employees, that stops working.

Suddenly, a new hire sits in the lobby for four hours because IT didn't get the memo. Or you spend days investigating a data breach that could have been avoided had the yearly security audit actually happened.

We built Process Oak because there are three common ways companies try to manage recurring work, and they all break as you scale.

The 3 ways companies handle processes today

1. Human Memory

This is the default for small teams. You rely on a key employee to simply know when payroll is due or how to offboard a contractor. Why it fails: It is a single point of failure. If Jim is sick, on vacation, or quits, the process stops. It is not a system; it is a liability.

2. Spreadsheets and Docs

You write a checklist in Excel or a Google Doc. It is better than memory, but it is passive. Why it fails: Spreadsheets don't send reminders. They don't nag you when a deadline is approaching. They rely on you remembering to check them, which brings you right back to the problem of human memory.

3. Project Management Tools

You try to shoehorn recurring processes into tools like Asana, Trello, or Jira. Why it fails: These tools are built for projects; unique initiatives with a start and end date where the goal is optimizing resources. But a process is a loop. It happens every week, month, or year. You don't need "agile velocity" or strict resource planning. You need to know: Did we do every step? Did we finish on time?

Completeness of execution

Process Oak is a Recurring Process Manager.

We are here to ensure that the repetitive and critical machinery of your business - payroll, onboarding, audits, backups - runs without fail.

We provide the structure for your team to execute these processes together. Hand-offs happen automatically. Responsibilities and due dates are clear. Tasks that do not happen in time are escalated.

Our goal isn't to capture your attention. It is the opposite. We want you to set up your process, assign it, and then get back to other work - confident that Process Oak will tap you on the shoulder when a task needs attention.

Stop dropping balls. Start building a machine that runs itself.

Process Oak launches in Q1 2026. Join the waitlist to get early access.